As all sessions (except plenary sessions) are taking place in Zoom Webinar, please see a couple of basic rules to be followed during the sessions.
Zoom Webinar Attendees
- Make sure your full name shows up appropriately – state it correctly when entering the session.
- Submit your questions into the Q&A tab clearly. Make sure the question is not to long and easy to read and understand. State the name of the speaker you are asking.
- If you see the same question being submitted already, please do not repeat it – upvote it.
- Change your name during the session.
- Use Q&As tab for side conversations, greeting other attendees etc. – only use Chat for this purpose.
- Restrict from using vulgar expressions. Do not offend others.ds
General Golden Rules for Active Participants
- Test your setup - avoid technological snafus by previewing your webcam, testing your microphone and checking your internet speeds. The most painful video calls are low-quality ones. Take a few extra seconds to ensure it’s perfect.
- Mute yourself when you're not talking - this might sound like overkill, but it's better safe than sorry. Muting yourself every time someone else is speaking prevents others from hearing any background noises around you.
- Use headphones - wearing headphones helps you hear everyone more clearly and vice versa.
- Do tidy up your desktop before sharing your screen - before you get to the file for your presentation while sharing your computer screen, chances are your meeting attendees will get a nice glance of your desktop. Safest way to share content from your computer is to share the specific application window (PPT/keynote full screen presentation, PDF) or just share the desktop but start with the folder with the file already opened.
- Position your camera properly - if you choose to use a web camera, be sure it is in a stable position and focused at eye level, if possible. Don’t sit with the window behind your back and be sure your face is well lit. Doing so helps create a more direct sense of engagement with other participants.
- Dress for the occasion. From the waist up, that is.
- Turn off your video - t's easy to hit the button that turns off your video, but that completely defeats the purpose. So, even though it's tempting to turn it off, leave your video on!
- Have a Zoom call in a crowded place – avoid the background noise. If possible, have your call in a quiet area where there won't be a lot of people behind you that end up on the call.
- Sit next to another person on the same Zoom call. If you and a coworker are on the same video call, make sure you're not located really close together. This can cause interference for both of you, which can make a call unpleasant very quickly.