Please find all important details related to the preparation of your presentation below. 

General Instructions

Platform

All the sessions (except plenary sessions) are taking place in dedicated Zoom Webinar rooms operated by staff provided by the organiser. Please note the plenary sessions are being organised directly in the virtual platform - the information below is therefore not applicable for plenary sessions faculty.

Programme Schedule

• Introduction by a chair - 5 minutes
• Time for each presentation - 15 minutes
• Discussion - 10 minutes at the end of the session joint by all session speakers 

The detailed scientific programme has been published here.

Oral Presentations

English is the official language of the ECREA 2021 Conference, therefore all presentations must be prepared and delivered in English.

To present an oral presentation at the online conference, presenters are required to prepare the PowerPoint Presentation (mandatory):

• File format: PPTX/PPT
• Aspect ratio: 16:9 (how to change the size of your slides can be found here)
• Template: you are welcome to use your own PowerPoint template or you can download the ECREA template here
• Length: 15 minutes for the presentation (number of slides is not limited)
• Q&A time: there will be a 10-minute discussion time at the end of the session 

There is no need to upload your presentation or send it to us, as you will share your screen during the session in ZOOM. 

Other detailed technical instructions with a ZOOM link will be sent to you a few days before the event.

On the Day of your Presentation

1. Join the Zoom 15 minutes before the start of your session.
2. In this Zoom room, you will meet the session chair and other presenters from your session. Delegates will be present in Zoom as well, but as webinar attendees - they cannot join with their camera and audio; they can only ask questions through the Q&A tool.
3. After you join the Zoom meeting:
   • You will all be greeted by an operator who will check your connection and audio.
   • You are encouraged to use the virtual background prepared by the organisers - click here to download the ECREA 2021 background
     • For instructions on how to apply custom background in Zoom, please follow the steps below or click here:
       • When in a meeting, click the little arrow next to the Camera icon in Zoom and select Choose virtual background
       • Click the little + button on the right side
       • Locate the JPG file that you have downloaded and apply
       • Make sure the 'Mirror my video' option is not selected, otherwise the text on the background will be mirrored too.
   • After the initial setup, our operator lets everyone in the session know when you are going live.
   • The chair will introduce the session and then the first speaker. When it is your turn, you will be introduced and you start sharing your screen.
   • Then you click between slides and present live.
   • After all the presentations are finished, there will be joint Q&A time. The questions will be asked by delegates through a chat. The chair chooses the most popular questions from the audience.

If you are not the only presenting author of a paper and you wish to present with your co-author, please prepare it together beforehand and inform us about it. 

Zoom Virtual Background

Right-click to download..

 

​For the latest news about the conference please follow the ECREA 2021 website.

In case of any questions, feel free to contact us at abstracts@ecrea2021.eu.